Asset Maintenance Management is time-consuming and expensive. To keep track of maintenance schedules, defects and if assets are fit for use, you require a process and a system.
By using Assignar to track maintenance of Assets and creating a Quality Approved Process (QAP) that meets ISO Compliance standards, you can assure that all assets are up to date with maintenance and fit for use.
Below we step you through how to set up Asset Maintenance in Assignar.
There multiple steps to creating an Asset Maintenance System in Assignar that will include using the following modules:
Documents
Assets
Forms
Setting up Asset Maintenance System
Below is the workflow for setting up Asset Maintenance in Assignar

Step 1. Go to Documents Module
Click Add New Document
Add Document Name - "Schedule Asset Maintenance" (or name it to your preference)
Select the Document Type as "Date and Number Expiry"
Click Save


Step 2. Go to Assets Module
Go to Assets > Asset Tags
Click Add New Asset Tag
Add Tag called "Out for Scheduled Maintenance"
Select a colour, we suggest red
Click Save
Add Tag called "Out for Defect/Fault"
Select a colour, we suggest red
Click Save



Set up schedule maintenance against Assets
Go to Assets > Select an Asset
Select Asset Documents
Select Add New Asset Document
Add the Scheduled Asset Maintenance Document
Select an expiry date (next date a service is needed)
Select a number expiry (this is when an Asset reaches a number of hours or KM
Click Save
Repeat this process will all Assets


Step 3. Go To Forms
Set Up Form Status
Go to Forms > Form Settings
Click Add New Status
Add the Status name "Defect Found"
Add a background colour
Click Save
Add the Status name "Defect Closed Out"
Add a background colour
Click Save
Click Add New Status
Add the Status name "Completed"
Add a background colour
Click Save




Daily Pre-Start Form
When setting up your form, make sure you do the following:
You should already have a Daily Pre-Start Form set up in Assignar, if not chat to our team about how to build one of these. In your form, you want to set up status against the different responses, so if a question is "Do the break lights work" and the worker responds "No" that you set a status to "Needs Action".
What this will do it is set the whole form status into "Needs Action" so you know that something is wrong on the pre-start that you need to review.


Fault/Defect Report Form
Create a Fault/Defect Report that your workers fill out. Make sure it includes the asset that has the defect, photos, and details about it. This will allow your Asset Manager to assess how quickly this needs to be actioned.
When building the form, choose the Defect Found status in "Status on submit" that way your Asset Manager can easily find all defect reports.
Click Save